NORTH MECKLENBURG HIGH SCHOOL

Executive Director

The Executive Director will preside over the Alumni Association Executive Board. This position should always be filled by one person at a time, never more. S/he should be active in the community. S/he will attend all special functions held by the Alumni Association. When unable to attend, s/he will appoint a proxy to attend in her/his place.

• Lead the board in an effort to set goals
• Provide the leadership necessary to keep the board on track to achieve goals
• Set meeting dates and maintain communication between meetings
• Act as a representative of the NMHSAA in all matters of media and press
• Appoint all non-elected committee chairmen
• Serve as a voting member on all committees, except the nominating committee
• Serve a term length of four years

Associate Director

The Associate Director should be well-organized and willing to communicate with all Board members on a regular basis. S/he should attend all special events held by the Alumni Association. S/he will actively seek nominees for open Board positions.

• Will work with the Executive Director in any necessary capacity
• Fill in for any Director that is unable to perform his duties
• Assist in the long-term, strategic planning of goals for the association
• Will oversee and attend nominating committees bi-annually
• Will serve on at least two (2) committees

Secretary

The Secretary is responsible for maintaining NMHSAA's records. The Secretary should have the capacity to summarize accurately, clearly, and concisely the substantive essence of lengthy, often wide-ranging Board deliberations. A working knowledge of parliamentary rules and procedures is expected.

• Record and draft minutes of all NMHSAA Board meetings
• Circulate the minutes to the Executive Board in a timely manner
• Will complete and coordinate all appropriate forms
• Maintain a current list with contact information for the Executive Board
• Maintain historical records of all significant events
• Create meeting agendas by consulting with Directors in advance
• Assist in the drafting of NMHSAA correspondence
• Collect minutes of non-Executive Board meetings from other Directors and circulate a summary of events to all Executive Board members
• Assist the Director of Finances in compiling quarterly reports of finances to be presented to the Executive Board
• Will serve on at least two (2) committees

Director of Finances

The Director of Finances is the chief financial officer of NMHSAA. S/he MUST have extensive financial background and experience. S/he analyses current and proposed budgets for the NMHSAA Executive Board and provides guidance to the Board on priorities for spending. In preparing NMHSAA budgets, the Director of Finances reviews current and proposed allocations and presents these data to the Executive Board in order to establish priorities for spending.
The Director will present a brief financial report at each NMHSAA Executive Board meeting. S/he is assisted by NMHSAA's Secretary. The Financial Director also monitors NMHSAA's endowment and revolving funds and reports on their status annually to the Board.

• Maintain bank accounts
• Maximize funds through various, safe investments with Board approval
• Oversee expenditures
• Maintain financial records necessary to comply with grant requirements
• Coordinate tax filing and non-profit status
• Keep the Executive Board updated on the financial status
• Should serve on the Fund-Raising and Scholarship Committees

Legal Advisor

The position of Legal Advisor can be filled by more than one person. Anyone serving this role MUST be a currently North Carolina licensed attorney. S/he will offer advisement on all legal matters, including but not limited to:

• Grant Applications
• Non-Profit Organization Status
• Tax Matters
• Fund-Raising
• Scholarship Awarding
• Endowment Matters

Director of Fund-Raising

The Director of Fund-Raising should be well-organized and active in the community. S/he is responsible for overseeing all fund-raising efforts, both major and minor, on the part of the committee. S/he should work closely with the Director of Finances and the Legal Advisor(s) before any and all fund-raising events. S/he will attend all fund-raising events as the representative for NMHSAA.

• Coordinate fund-raising efforts across different interests
• Organize locations, sponsors and workers for fund-raising events
• Conduct two (2) major fund-raisers per year
• Stay in good communication with top donors
• Recruit volunteers and support from local businesses

Director of Scholarships

The Director of Scholarships should be an extremely fair-minded person. S/he should consider all applicants for scholarships without prejudice or pre-determination. S/he should work with the Publicity Director to appropriately advertise scholarship programs.

• Write descriptions for scholarships
• Determine eligibility for scholarships
• Determine a method for accepting scholarship application
• Oversee the process of reviewing applications
• Maintain a committee of at least five (5) members for scholarship review
• Organize scholarship award ceremony or luncheon
• Should serve on at least one (1) other committee

Director of Classes

The Director of Classes should be active in the community. S/he should be willing to contact alumni and establish relationships with at least one member from each graduating class. S/he will work closely with the Search Director and the Publications Director.

• Maintain an updated contact list of Class Liaisons
• Ensure that information entered by Class Representatives is accurate and complete
• Will encourage Class Representatives to serve on other Board committees
• Will work with the Publications Director and Class Representatives to create Class Notes on a bi-annual basis (or more often if successful)
• Should serve on at least one (1) other committee

Director of Publications

The Director of Publications should have a working knowledge of both web and print publications. S/he should have strong writing and editing skills. S/he should be able to work closely with the Director of Classes, Class Representatives, the Historian, and the Secretary to get all necessary materials online.

• Oversee the construction and maintenance of a NMHSAA website
• Assure the continued operation and hosting of website
• Assure the quality and integrity of the website
• Organize other publications, including newsletters, programs and special mailings
• Establish and maintain relationships with printers

Director of Classmates Searches

The Director of Classmate Searches should be extremely organized and devoted to finding classmates. This requires emailing, mailing, and calling to follow leads to find people. S/he should form a strong committee of classmates s/he is willing to train to find verified information. S/he should be able to work closely with the Director of Classes, Class Representatives, and the Publications Director.

• Organize and maintain a database of classmates
• Ensure that class lists contain only verified, accurate data
• Elicit the help of other classmates
• Send emails, mailings and make phone calls to help get classmates to attend fund-raising functions
• Attend all special functions and fund-raisers
• Serve on at least one (1) other committee

Director of College Mentoring

The Director of College Mentoring should be good with people. S/he should be willing to coordinate large numbers of people. S/he should be well-organized and interested in supporting graduating North Students. S/he should maintain a relationship with current North Mecklenburg College Counselors.

• Organize a database of Alumni Colleges
• Maintain database of Alumni college information
• Organize meetings between students and College Mentors
• See that all College Mentors are suitable and helpful
• Maintain a strong relationship with the Publications Director as well as the Class Representatives
• Maintain relationships with popular Colleges

Director of Career Counseling

The Director of Career Counseling should be an active member of the Mecklenburg Community. S/he should be friendly and able to establish relationships with local businesses. S/he should maintain relationships with current North Meck Counselors.

• Organize a database of Local Employers
• Maintain a database of Alumni job information
• Organize meetings between students and Alumni-run businesses
• Maintain an accurate directory/ yellow pages for the website
• See that all Career Mentors are suitable and helpful

Director of Strategic Planning

The Director of Strategic Planning should serve a term no less than four (4) years. S/he should be willing to work with all Board Members to outline long-term goals.

• Develop long-term goals to discuss at Board Meetings
• Actively seek Members-At-Large to fill vacant (or soon-to-be vacant) Board positions
• Determine, based on the end-of-term dates of current Board members, the time length for vacant positions
• Work with North Mecklenburg High School contact to recruit members from graduating classes
• Work with the Director of Finance toward creating and implementing an endowment for North Mecklenburg High School

Historian

The Historian should be well-organized and meticulous. S/he should work with current North Meck staff to record old annuals and newspapers. S/he should work with the Classmates Search Director as well as the Class Director to recover older materials of interest from classmates.

• Work towards recovering/ recording North Meck history in the form of newspapers, annuals, programs, articles, interviews
• Work with the Director of Publication to get materials online
• Work to recover Obituaries and Histories of Classmates, Teachers, and Staff

Director of Publicity

The Director of Publicity should maintain an active relationship with local newspapers and other media outlets. S/he should be adept at writing press releases.

• Remain up-to-date on all Committee and Board events
• Work with a photographer to document any news-worthy function
• Work with the Director of Publications, the Director of Classes, and the Director of Searches to get information about upcoming events out to Classmates
• Keep an updated database of media contacts, potential writers and photographers
• Work to get business sponsorship of Fund-raising events in the form of signs and advertising

Director of Volunteers

The Director of Volunteers should work closely with the Director of Fundraising to organize volunteers. S/he should encourage current North Meck students to volunteer.

• Organize a database of volunteers
• Work to keep fund-raising events staffed
• Will serve on the fund-raising committee